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Call for Exhibitors and Sponsors
Fire Rescue Canada (FRC) 2022
September 11-14, 2022

Ottawa Delta Hotel

Background:
For over 20 years, the Canadian Association of Fire Chiefs (CAFC) has hosted its national conference, Fire Rescue Canada (FRC). This national conference gives fire chiefs from across the country, many of whom are also emergency managers, the opportunity to convene for educational and networking purposes.

This is a niche conference intended to facilitate and foster long relationship building across the sector. The planning committee makes an effort to ensure relevance to all department types from large metro to small rural, from career to composite to volunteer. 

To facilitate attendance and to support our friends at the Canadian Fallen Firefighters Memorial, we have placed FRC 2022 at the tail end of the Memorial event and at the same venue, so that people coming to one can stay for the other. 

For those not familiar with FRC, during this event we host our annual general meeting, our awards gala, and take the time to catch up with each other. We hear new topics both from within the membership, and from guests who may be politicians, journalists, researchers, clinicians, policy experts, musicians, artists, athletes among others. Some discussions result in resolutions, ideas and programs that show up in the next year’s operating plan. 

We also facilitate an opportunity for our partners in industry to interact with us and showcase the best of their products and services. In this regard, here is what we have planned: 

SOLD OUT! Exhibitorship:  

For 2022, we will have 28, 8X10 booths available. Each booth is $2500.00 for members and $3000.00 for non CAFC members. The booths are numbered and shown in the attached diagram (see page 5). They are allocated upon receipt of payment on a first come first served basis. The exhibits are placed in the same area as the breakfasts, breaks and luncheons to maximize interaction. We will also have 1 minute lightening talks or demonstrations interspersed in the opening plenary to allow exhibitors to introduce their booth and ensure everyone knows of your presence and support.

Set up time occurs the afternoon of Sunday September 11, 2022 so that you can be ready for visitors during the opening reception. Tear down can happen during the gala the evening of September 13, 2022.  When delegates are in plenary or break out discussions, you are welcomed to come join us.

Your booth includes admission for two people to all the associated events. To ensure that everyone gets to your booth, we will host a money prize at your booth, where people can drop off their cards.  We will also assign one board member for every four exhibitors, so that you have a key contact among the fire chiefs. 

Sponsorship: 
Sponsorship of FRC 2022 can be stand alone or combined with year-long sponsorship opportunities at the CAFC. For the latter, please visit our spotlight on industry page at www.cafc.ca. Sponsorship items specific to FRC 2022 include admission for 2 people to all events. The below are available on a first come first served basis for $5000.00 each. Please note however, that some options which will be indicated by* have additional costs which will require an additional deposit. 

1. Sponsor the gala* (SOLD OUT), a breakfast (ONE AVAILABLE)*, or a luncheon (SOLD OUT): For this option, all branding turns to your company. We have a slide on the screen, signs on the tables, a welcome from the Chair, and a 5-minute remark opportunity for you to showcase your product or service or if you prefer a video during that session (We suggest remarks at the end for breakfasts, and at the beginning for luncheons). Your sponsorship includes the costs of the food. There are no additional costs associated with this option except for the gala option, where a wine option (SOLD) would be extra.  *in addition to one regular breakfast, a farewell breakfast has been added below. 
   
   
2. SOLD! Sponsor coffee breaks: We will have two coffee breaks on each of the two full days of the conference. One sponsor covers one full day’s coffee breaks. Your company’s signage will be on the screen and the coffee tables, there will be a welcome to your company from the Chair, and you will have a 5-minute remark or video opportunity to showcase your product or service. The coffee is paid for by the CAFC and there are no additional costs.
   
   
3. Sponsor some swag!*:  This option is available to companies that may wish to distribute their own branded materials such as bags, pens, shirts, or gifts. CAFC retains the right to approve the product. If desired by the company, CAFC can explore co-branding the product if the company would like, but this is not guaranteed. The starting fee for this option is $5000.00, plus the costs associated with production. CAFC will assist with the distribution at registration.
   
   
4. TWO SUITES LEFT! Hospitality suite: This option allows you to host your own hospitality suite or mini event at the hotel for all attendees. It begins at $5000.00 for the use of the infrastructure, but please note that you are responsible for all costs of food, beverage, entertainment and set up. We have three available. 
   
   
5. SOLD! Fun night* (September 12, 2022):  Fun night this year is being planned as dinner and comedy show. The event is being proposed from 5:30-7:30 pm EST. It will include a casual dinner and then a 1 hour show headed off by an MC and three comedians. The starting price is $5000.00 which covers brand recognition and administration. All other costs and benefits are negotiated with the CAFC**. 

How to apply:
You can access the application in Word format here. If you have questions, please contact Walter Willett: wwillett@cafc.ca or phone 613-716-9373; OR  If you have completed your form and are ready to submit it, please email it to: firerescuecanada@cafc.ca or wwillett@cafc.ca.